We are seeking a highly organised and detail-driven Administration & Accounts Assistant for our client, a busy body corporate and property management company in Tauranga.
The Role
This position will suit someone who enjoys responsibility, thrives in a structured environment, and takes pride in accuracy, organisation, and client service.
Administration Support
- Liaise with clients, suppliers, and key stakeholders
- File and manage client documents according to company procedures.
- Answer inbound enquiries via phone, email, and in person
- Prepare and update Standard Operating Procedures (SOPs)
- Attend buildings for utility reads or other property-related matters when required
- Assist with AGMs and meeting documentation, meeting setup, and minute taking (some meetings may be outside business hours)
Accounts Support
- Receive, code, and enter supplier invoices and follow up invoice queries
- Batch invoices for approval and issue to committees/chairpersons
- Assist with management of the Professional Trust Account (with support initially, then independently)
- Migrate client accounting transactions and contacts during new client onboarding
- Daily and month-end reconciliations of client and trust accounts
- Reconcile deposits, manage overpayments and credit notes
- Maintain daily time management and resource tracking sheets
- Capture additional billable activities for client invoicing
- Relevant tertiary qualification in accounting or 2–3 years’ practical accounts experience
- High level of competence with Xero and Microsoft Office, particularly Excel
- Strong attention to detail and accuracy
- Ability to manage sensitive information with discretion
- Well organised, reliable, and methodical with a professional approach
- Strong communication skills and ability to build positive client relationships
- Ability to prioritise workloads and meet deadlines
- Part-time role: 30 hours per week, Monday to Thursday
- Varied role with real responsibility and autonomy
- Friendly, professional working environment based in Tauranga
About Jigsaw Staffing.
Jigsaw Staffing is a Bay of Plenty based recruitment business specialising in permanent placements. We have 8 specialist divisions
- Construction & Built Environment
- Engineering & Technical
- Legal
- Supply Chain & Logistics
- Office, Commercial & Finance
- Sales & Marketing
- HR & People
- Executive Recruitment